Grants and contributions policy

Last updated: 1 August 2026.

1. Purpose and scope

This policy applies to proposed grants, financial support, partnership funding, co-financing, in-kind contributions, technical assistance, equipment, professional services and other resources offered for AfriEuro Links activities. It applies to support submitted through this website and to arrangements negotiated directly with the project team.

2. No online payment collection

This website does not collect card payments, mobile-money transfers, wallet PINs or online-banking credentials. Financial support is accepted only through a verified bank account stated in an authorised instruction or signed agreement. A generated document that says bank details are pending configuration must not be used to transfer funds.

3. Fund stewardship

Subject to the executed funding arrangement, program-support funds intended for shared infrastructure and community delivery are received and controlled through a ring-fenced Goblis Foundation account. The purpose is to separate restricted support from commercial income and to support approved budgets, dual authorisation, segregation of duties, documentation, reconciliation, reporting and independent audit. Labl Group provides program oversight and consolidated delivery reporting. Every implementation partner remains accountable for its own approved work plan, evidence and expenditure.

4. Eligibility and acceptance

AfriEuro Links may accept support from individuals, foundations, companies, public institutions, development partners, research bodies and other lawful organisations whose resources and proposed conditions are compatible with the program's purpose, safeguards, independence and reputation. AfriEuro Links may decline, return or suspend support where the source, conditions, legal status, conflicts, sanctions risk, reputational risk, environmental or social implications, or administrative burden are unacceptable.

5. Due diligence

Before accepting material support, AfriEuro Links may request identity, legal registration, beneficial-ownership, authority, source-of-funds, sanctions, anti-money-laundering, anti-bribery, conflict-of-interest, tax, safeguarding, data-protection and reputational information. Enhanced due diligence may be required for higher-value, restricted, cross-border, politically exposed, high-risk or unusual contributions.

6. Restricted and unrestricted support

Most support will be restricted to an approved purpose, budget, geography, beneficiary group or workstream. Restrictions must be practical, lawful, measurable and documented. Unrestricted support may be accepted only where authorised and will be applied to approved program needs. No contributor may direct support for an unlawful, discriminatory, unsafe, misleading or personally beneficial purpose.

7. Agreements and generated documents

An automatically generated Financial Support instruction or Grant or Partnership Agreement draft is an administrative aid. It is not proof that funds were received, is not a tax receipt, and does not create a binding obligation unless expressly signed by authorised representatives. Formal grants and partnerships require an executed agreement covering scope, value, currency, bank route, milestones, procurement, reporting, audit, intellectual property, confidentiality, data protection, safeguarding, visibility, termination, disputes and governing law as applicable.

8. In Kind or Technical Contributions

In-kind and technical offers are assessed for need, quality, safety, total cost of ownership, compatibility, maintenance, licensing, data implications, import duties, storage, insurance, environmental effects and usefulness to participants. Acceptance is not automatic. The contributor should provide a written summary of the proposed support, timing, location, specifications, value, conditions and responsible contact person.

9. Currency, exchange rates and charges

Program budgets are controlled in Kenyan shillings unless an agreement states otherwise. EUR figures shown on the website or in generated documents are indicative reference conversions only. Actual settlement is determined by the receiving bank, agreed currency, prevailing rate, correspondent charges, taxes and written terms. Bank and transfer charges are allocated as stated in the relevant instruction or agreement.

10. Use, procurement and controls

Support is applied only to approved activities and cost categories. Procurement must follow applicable thresholds, competition, conflict and value-for-money rules. Payments require evidence, approval and reconciliation. No partner may approve its own eligibility, expenditure evidence or payment exception without an independent control.

11. Reporting and acknowledgement

Reporting is proportionate to the value, risk and agreement. It may include financial statements, activity evidence, results, participant safeguards, environmental and social information, lessons and audit. Public acknowledgement, logos, naming rights, publicity, case studies and donor visibility require prior written agreement and must not imply endorsement of unsupported claims.

12. Refunds, reversals and unused balances

Contributions are not automatically refundable. Refunds, reallocations, foreign-exchange differences, interest and unused balances are handled according to the signed agreement, applicable law, bank constraints and donor instructions. Suspected error, fraud, duplication or unauthorised transfer should be reported immediately.

13. Prohibited conduct

AfriEuro Links does not permit bribery, facilitation payments, kickbacks, fraud, money laundering, terrorist financing, sanctions evasion, exploitation, harassment, discrimination, child labour, forced labour, environmental harm, false impact claims or diversion of restricted resources. Suspected misconduct may result in suspension, investigation, reporting to competent authorities, recovery action and termination.

14. Data protection and confidentiality

Contributor and partner information is used for due diligence, document preparation, communication, financial controls, reporting and legal compliance. Access is limited to authorised personnel and advisers. Information may be shared with banks, auditors, regulators, implementation partners or professional advisers where necessary and lawful. See the Privacy Policy.

15. Complaints, conflicts and whistleblowing

Questions, complaints, conflicts of interest or suspected misuse should be sent to info@afrieurolinks.com. Reports should include available facts and supporting records. Retaliation against a person who raises a concern in good faith is not acceptable.

16. Tax status

AfriEuro Links does not represent that a contribution is tax deductible in the contributor's jurisdiction. Contributors should obtain independent tax, legal and accounting advice. Any official receipt or acknowledgement is issued only after funds or accepted in-kind value have been verified and recorded.

17. Changes to this policy

This policy may be revised as the program, funding structure, law and operating arrangements develop. Material changes will be published on this page with an updated date.

Contact

Email info@afrieurolinks.com or use the Connect page.